Capture
Stem Duplicates Before They Infect Your Database.
A long-time customer calls in to place an order. Because the sales associate overlooks the existing contact record, a duplicate record is keyed in. In today’s nonstop business environment, this is a daily occurrence. Duplicate contact records are swelling company databases, slowing down efficiency and creating confusion.
Fortunately, helpIT systems provides a solution: Eliminating duplicate contact entries at the point of capture. Our software utilizes fuzzy and phonetic matching / record linking technologies to locate duplicate contacts within a single database or across multiple sources. These technologies are built on multiple algorithms specifically designed for detecting phonetic, fuzzy mis-keyed, and abbreviated variations in data.
Advanced technology evaluates your records – showing you the best matches first.
From your data capture screen, helpIT systems software retrieves stored records which match on any element of the name, company, ZIP code, street, city, and state data keyed in. The software then compares each record retrieved against the new data, warning the user if a potential match exists. If there are several matching records, the software enables you to see the best matches first. You can define your own matching criteria, placing more or less weight on the different elements of data used in the comparison – not just name and address.
Improve the data entry process.
A helpIT systems solution can also simplify and speed up data entry in several ways:
• Identify duplicates as they are keyed in.
• Automatically separate names into component parts and derive salutations.
• Intelligently case your data, using a combination of programmed algorithms and look-up tables.
• Expand abbreviations as they are entered.
• Incorporate rapid addressing, allowing you to complete an address – standardized to USPS® regulations – in 15 keystrokes or less.
Learn more today.
Request an evaluation of the matchIT API below, or contact helpIT systems for a technical walkthrough of the software at (866) 628-2448 or sales@helpIT.com
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